BPO for Document Management, processing documents a smarter way.

Fax OCR Service for Document Management

Document Management applications using OCR Service

Are you thinking about automating a mission critical business process like processing paper-based purchase orders to reduce cost?  Consider a smarter way to utilize BPO.  Using a technology platform as opposed to simply using cheaper FTE's offers distinct advantages.  Platforms include optical character recognition and comprehensive data verification which reduces data entry costs, shortens cycle times, manages peak processing, and provides virtually unlimited processing capacity. Faxsolution's offers these benefits without the capital investment in systems and personnel traditionally required. A high-speed data capture system can process thousands of forms hourly, without errors and rework. Along with batch processing, Faxsolution's provides real-time processing of mission-critical documents.  Utilizing a platform based service comes with KPI's and a contracted cost, this is a distinct advantage over software, the platform approach provides for more consistent results as the processes become programmatic in contrast to simple lift and shift BPO for labor arbitrage. 

We process unstructured documents (purchase orders), as well as structured (claims) forms. As a result, for the first time, documents received via fax, e-mail, or postal mail, such as purchase orders, invoices, service tickets, load/shipment/delivery orders, and supply chain/distribution submissions, are all convertible to cost-effective and accurate electronic data, in a real-time environment. We are currently implementing this unique solution with some of the largest, and most well-known, brands in the country. Available as an alternative, or a complement to EDI initiatives, our solution eliminates, once and for all, the costly, slow and error-filled process of manual data entry.

Document Management Savings and Benefits are seen through:

• Reduction of manual data entry cost
• Reduction of costly mistakes through human error.
  We can validate SKU?s with Database lookups
• Elimination of staffing problems for seasonal peak periods
• Elimination of costly paper filing and lookup
  Provides image archiving as part of this solution
• One call resolution for customer service inquiries with a dedicated account manager and desk-top access to images and data
• Rapid conversion process 8-12 weeks, No capital expense
• 99.5-7% SLA for accuracy guaranteed in contract

The Data Entry Dilemma

Gartner Research recently made two important observations: 1) 82% of all business transactions start on paper; 2) For every dollar spent producing a paper form, $30 to $150 are spent processing it. Processing this paper involves converting it from hard-copy to digital data for input into software applications. Most companies use manual data entry, which is costly, labor intensive, and prone to errors. It is estimated that U.S. companies spend over $100 billion per year keying data. Many organizations have made large capital investments trying to automate document processing. In most cases these efforts often fall short, due to technology limitations, IS integration issues, and labor costs required for these systems to work.

Our Services

Our Automated Data Entry services offer a highly efficient method of converting paper to digital data. Using automated character recognition and comprehensive data verification, We reduce data entry costs, shortens cycle times, manages peak processing, and provides virtually unlimited processing capacity. We offer these benefits without the capital investment in systems and personnel traditionally required. Our high-speed data capture systems process thousands of forms hourly, without errors and rework. Along with batch processing, We provide real-time processing of mission-critical documents, enrollment forms, and surveys, as well as unstructured forms such as POs, invoices, bills of lading, and check remittance.

Managing Structured and Unstructured Forms

We can handle both structured forms such as; claim forms, enrollment forms, and surveys, as well as unstructured forms such as; POs, invoices, bills of lading, and check remittance. In fact, our automated ?free-form? document processing capabilities are unrivaled in the world of unstructured forms processing. Our unique hybrid system involves 14 proprietary steps leveraging technology and human validation to extract data and ensure the accuracy.

Our Unique Approach

Our unique outsourced approach offers you the most sophisticated data capture solution available. Typically, working with us reduces data entry turnaround time by up to 50%, and decreases processing costs by up to 60%. Our approach offers the ultimate in flexibility, efficiency, and hard dollar savings. Many of our current customers began discussions with us as skeptics regarding our capabilities, they are now happy customers today. Contact us for a demo.